For 5+ size sales teams
Win the deal at the proposal
Branded proposals reps are proud to send, with buyer engagement signals, e-signature and payment in one link.
From first follow-up to deposit, the deal moves where the proposal moves.
When Qwilr hands the proposal
Mapped to the measurables your sales team is rated on.
Cycles tighten
Deals close before they cool.
The proposal lands while the discovery call is still warm, the buyer signs in the same link, and the deal closes in days rather than weeks of email tag.
Win rates lift
Interactive proposals beat static PDFs
Buyers spend more time on a Qwilr proposal than on a PDF attachment, and engagement signals show reps where the real interest is. Higher engagement, sharper follow-up, more deals signed.
Reps stay in deal mode
Less admin, more selling
Branded proposals pre-fill from your CRM, signature and payment sit in the same link, and CRM updates push back automatically. Reps stop building documents and start running deals.
Upgrading your sales motion
Four moments in the deal where the proposal stops being a document and starts being the close.
After the discovery call
Build the branded proposal while the call is still warm. CRM data fills the basics (customer name, contact, deal value, line items) so reps add the value prop and the pricing, not the customer details.
The proposal lands in the buyer's inbox before they've left the meeting, not three days later. CRM integrations are currently available for HubSpot, Salesforce, Pipedrive and Zoho with Microsoft Dynamics, Monday.com & Attio coming soon.
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In the buyer's hands
Branded proposals the buyer scrolls, taps and interacts with: pricing tiers they toggle, embedded video they play, optional add-ons they self-select.
Buyers spend more time on an interactive proposal than they do on a PDF attachment, and that buyer time tends to translate into higher close rates.
Reps stop pre-deciding the package, and average deal size lifts because the buyer talks themselves into the better option.
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In the silence after send
Engagement tracking turns the post-send silence into signal. Reps see opens, read time, block-by-block engagement, and notifications when the buyer signs, stalls, shares or brings in a new viewer.
Slack notifications fire on key events as they happen. The follow-up call lands on a real moment, not a calendar reminder.
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At the close
Quote, e-signature and payment sit in the same branded link, so the buyer signs and pays without leaving the page.
Cycles compress by days because every signing step is one click, and stage updates push back to your CRM the moment the buyer signs.
QwilrPay (powered by Stripe) handles deposit, installments and pro rata billing.
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Why sales teams prefer Qwilr
Three things come up when teams weigh up alternatives, and Qwilr handles all three for most mid-market sales teams.
Beat ever other vendor to the inbox
CRM-prefilled proposals in the buyer's inbox same-day
- Branded template loads with customer name, deal value and line items
- Reps add the value prop and the pricing, not the customer details
- No mid-deal switch between a proposal tool and a separate quoting system
Sending in week one, not week six
Reps reach for it because it's faster than the workaround they had
- Most reps send their first proposal within days
- No certification programme, no rep training tax
- Operators stay in control of templates and approval rules through rollout
A proposal reps are proud to send
Reflect the modern way of selling
- Branded interactive web pages on your domain, designed to match the pitch
- Video, images, ROI calculators and live tier selection built in
- The proposal reflects the quality of the brand the rep just sold
Templates the team can run on
Brand-quality, pre-built and ready to send. Reps start from something the buyer will engage with.
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Make the case internally
For your finance team
"What does this cost, and what does it replace?"
Per-user pricing across three plans, with API and Smart Proposal Engine usage priced alongside the base.
The line that tends to land with most CFOs is what comes off the bill once Qwilr comes on: the separate e-sign tool, the separate payment processor, and the manual CRM update workflow the team is paying for now.
For your Ops team
"Will we have to govern it?"
Operators set the templates, brand kit and approval thresholds; reps tailor inside those lines. There's no dev project to maintain, and no deal-desk bottleneck for standard proposals.
With over a decade in the category and 5,000+ teams running on it, the platform under your governance work is stable, not a vendor risk to defend.
For IT and security
"Will procurement clear this?"
Qwilr is SOC 2 Type II certified, GDPR ready and PCI DSS compliant on payment through Stripe, with SAML SSO and SCIM also available.
The native integrations replace custom dev work, so once the rollout is done the IT team isn't left owning a build.
For your sales reps
"Is this just another tool we have to learn?"
No certification programme, no formal training.
Reps reach for Qwilr in their first day because it's faster than the document tool plus separate e-signature plus separate invoice workflow they had before.
The tool gets out of the way of selling.
Frequently asked questions
Sales proposal software lets sales teams build, send and track proposals as branded web pages rather than PDFs or Word documents.
The buyer reads, interacts with pricing, signs and pays inside the same link. The rep sees opens, read time and engagement signals, and the deal stage updates back to the CRM the moment the buyer signs.
Qwilr is sales proposal software built around this end-to-end flow.
A rep working from a connected CRM and a saved template can send a proposal in minutes. Deal data fills the basics, the template carries the structure, the rep tailors the value prop and the pricing for the deal.
The proposal lands as a branded link the buyer opens in their inbox.
The fast path matters most after a hot discovery call where the buyer is leaning in. The slower the proposal, the colder the lead.
Qwilr is built to keep the momentum that the rep earned on the call.
Faster proposals out, because templates pre-fill from your CRM and reps stop spending the morning formatting.
Real-time engagement signals on every send, so reps follow up where the buyer is showing interest. Sign and pay sit in the same link, so deals close where the buyer reads, not five tools away.
Together these compress the cycle and lift pull-through from sent to signed.
A branded web page on your domain, not a PDF attachment. The buyer scrolls through the proposal, interacts with pricing (toggling tiers and add-ons), signs and pays without leaving the page.
No download, no separate signing tool, no separate payment link. The experience matches the quality of the brand the buyer just talked to in the discovery call.
Yes. Marketing or operators set the brand kit and lock the sections that need to stay consistent. Reps tailor the open areas: value prop, pricing, line items, optional add-ons.
Reps don't need a creative request to send a quality proposal, and marketing doesn't need to review every send.
Every proposal records opens, read time and block-by-block engagement, with notifications when the buyer signs, stalls, shares or brings in a new viewer.
AEs see which sections the buyer returned to and which they skipped, with Slack notifications firing on key events. The follow-up call lands on what the buyer cared about, not a generic check-in.
Yes. QwilrPay (powered by Stripe) sits in the same branded page as the signed agreement. The buyer signs and pays without leaving the proposal. No separate signing tool to log into, no separate invoice to chase.
Deposit upfront, full payment, installments and pro rata billing are all configurable per template. Signed and paid lands as a closed stage update in the CRM, so the rep gets quota credit without the manual CRM hygiene step.
Three reasons sales teams consistently flag:
- the buyer experience (a branded interactive web page, not a PDF, with pricing the buyer can adjust live),
- the engagement depth (block-by-block tracking, not just opens, with Slack notifications on key events),
- and the rollout speed (first proposals out in week one, where PandaDoc rollouts more often run six to twelve weeks)
Direct comparisons: Qwilr vs PandaDoc, Qwilr vs Proposify, Qwilr vs DocuSign.
Both. Outbound teams use Qwilr to send branded proposals after a discovery call, with engagement signals timing the follow-up.
Inbound teams use Qwilr to convert MQLs faster with self-serve interactive quotes buyers can package themselves.
The same Qwilr workflow handles both motions; templates and approval rules adjust per use case.
Qwilr is priced per user across Starter, Growth and Scale plans.
Our Starter plan covers smaller teams getting consistent branded proposals out the door.
The Growth plan adds HubSpot, automations, custom branding and template control for sales teams running a standard proposal process.
The Scale plan adds Salesforce, AI Prefill and the Smart Proposal Engine for larger sales orgs with multiple regions or product lines. Every plan includes API access.
The API and the Smart Proposal Engine are priced on usage alongside the base plan, so teams only pay for what they use.
View our pricing page for more details.