ShareFile by Citrix has long been a popular choice for businesses of all sizes for secure file sharing and efficient collaboration, Its user-friendly interface and robust security features make it a strong contender in the file-sharing market, and the recent consolidation of RightSignatures into ShareFile has added a nifty e-signature integration.
However, the steep learning curve and pricing structure may be one of the reasons you’ve landed up here looking for another solution.
There are plenty of ShareFile alternatives that offer a more affordable solution, advanced features, or a platform that better aligns with your team’s needs.
Let’s explore the options!
ShareFile alternatives at a glance
| ShareFile Alternative | Top Feature | Free Trial? | StartingPrice (USD per month) |
|---|---|---|---|
| Qwilr | Interactive web-based documents | ✅ | $35 / user |
| PandaDoc | Automation capabilities | ✅ | $19 / user |
| Tresorit | Encryption security | ✅ | $19 / user |
| Box | AI-powered platform | ✅ | $15 / user |
| Egnyte | Modern interfaces | ✅ | $20 / user |
| Adobe Acrobat Sign | Bulk document send | ✅ | $19.99 / user |
| GetAccept | Chat functionality | ✅ | $25 / user |
| Docusign | Contract management | ✅ | Free |
| Dropbox Sign | Smart Sync functionality | ✅ | Free |
| Revver | 20TB of storage capacity | ❌ | Call for a quote |
*Price as of Janurary 2024
The drawbacks of ShareFile
Now, before we get into the competition, let’s look at why one might be considering options in the first place. After all, at the earlier stages, ShareFile pricing is decent, with a free trial offer to start and just $16 a month for their lowest plan. In general, users report that basic document editing is easy, bulk sending is possible, and payment requesting and collecting is seamless.
So, what’s the catch?
- Doesn’t allow editing during workflow: Basically, you can build and edit the document from its origins, but once the doc has been created and sent, you cannot edit it again. This restriction is a problem because it can interfere with a user’s ability to negotiate and adjust contracts and agreements.
- Customer service issues: An abundance of users have reported that the platform offers inferior customer service that simply does not make the experience worth the price. Some have struggled to get their money back after canceling their subscriptions and found themselves in months of battles with the company to get refunds and disputes cleared up.
- Limitations of sending multiple docs at once: Bulk-sending might be an easy option on the surface with ShareFile, there have also been reported problems with this feature. Some users have found trouble if the file is too large when they want to send multiple documents. Others have had issues with uploading the “right format.” These problems make it challenging and frustrating to get the necessary work done in a timely and efficient manner.
- Price jumps: You may enjoy a free trial and inexpensive starter rate with ShareFile, the price jumps from that initial $16 feel out of touch for the services offered. For example, if you want features like the importation of files from other accounting programs or document storage space, you’ll pay upwards of $50 per month per user. Taken into account with the cons, these prices don’t seem worth it to many.
ShareFile competitors to streamline document management
To that end, let’s take a look at what you’ll get from the competition.
1. Qwilr
Yes, of course, we’re going to start with our very own services because we truly believe we made something that is lightyears ahead of the competition. Qwilr works hard to be a top competitor in document management, signing, sending, tracking, and storage.
Qwilr’s all-encompassing sales proposal software allows users to effortlessly create beautiful, interactive sales collateral that captivates buyers and helps your team close more deals. Digital document signing is just one feature included in an all-in-one solution that meets the needs of modern sales teams.
Users can create documents from the extensive template library or from scratch and offer clients legally binding e-signature options. Then, users and their clients can collaborate openly and in real-time to ensure both parties are comfortable with the terms.
Qwilr delivers industry-leading document tracking capabilities, offering deep insights into client behavior beyond standard page-level analytics. It provides detailed data on interactions with specific elements and items within a document, along with pipeline reports and performance metrics to help you evaluate your document’s effectiveness.
Top features
- Interactive web-based documents: Users can create mobile-friendly proposals with interactive elements like video, images, and payment options.
- Drag-and-Drop Editor: Create visually engaging documents with an intuitive drag-and-drop editor that supports rich media, interactive elements, and real-time customization without needing design skills.
- eSignatures and payment integration: Clients can sign documents and make payments from within the web-based document.
- Audit trail: Users will get alerts in real-time when clients view, interact with, or sign a document.
- Seamless collaboration and group accepts: Your team can interact with the documents internally, and you can open collaboration up to your clients, creating strong workflows and relationships.
- Analytics and Insights: Track document performance, including time spent on each section, helping you identify recipient interests.
- Mobile-optimized viewing: Ensure your documents look professional on any device, from desktops to smartphones.
- Seamless integrations: Connect Qwilr with popular CRMs, such as Salesforce and Hubspot, as well as payment portals, such as Stripe, and communications tools (Slack).
- Real-Time Notifications: Receive instant updates when recipients view, interact with, or comment on your documents.
Qwilr offers a 14-day free trial and business and enterprise plans.
- Business Plan: From $35 per user/month
- Enterprise Plan: From $59 per user/month
Pros and cons of Qwilr
| ✅ Pros | ❌ Cons |
|---|---|
| Powerful document tracking and analytics | Cost prohibitive for individuals. Qwilr is best for teams with 3+ users. |
| Legally compliant e-signatures and instant payment | Documents are web-based and not PDF, which may not appeal to some users |
| Advanced drag-and-drop editor |
Qwilr vs ShareFile
Unlike ShareFile, which focuses on secure file storage and transfer, Qwilr stands out as a powerful tool for creating visually stunning, interactive proposals and documents. With advanced features for designing professional sales collateral and tracking client engagement, Qwilr empowers businesses to make a lasting impression and gain valuable insights that go far beyond basic file-sharing capabilities
2. PandaDoc
PandaDoc is a document generation software with customizable templates and the option to drag and drop images, tables, and other elements so you can create a polished document in a short time.
The e-signatures taken by PandaDoc are legally binding and ensure businesses continue to operate within U.S. legal codes. PandaDoc “is a 360-degree solution that helps your teams get more done, faster.”
Top features
- Effortless document generation: The drag-and-drop editing tools make doc creation quick and easy.
- Powerful analytics and tracking tools: Users can easily track if the document is opened, viewed, or completed, as well as how much time clients spend on each page.
- Secure and compliant electronic signature and payment capture: PandaDoc offers not only e-signature options but also industry-compliant security.
- Time-saving automation: Thanks to workflow automation, users can take advantage of automated reminder emails and approvals in addition to tracking.
Pricing
PandaDoc offers a 14-day free trial and starter, as well as business and enterprise plans.
- Starter Plan: From $19 per user/month
- Business Plan: From $49 per user/month
- Enterprise Plan: Contact sales to discuss
Pros and Cons of PandaDoc
| ✅ Pros | ❌ Cons |
|---|---|
| Unrestricted e-signatures | Glitches when formatting documents |
| Powerful analytics and tracking tools | The quote builder feature restricts adding elements like photos |
| Value for money |
PandaDoc vs ShareFile
PandaDoc offers robust document creation, e-signature, and workflow automation tools, making it more versatile for sales and contract management compared to ShareFile's file-sharing focus. ShareFile outperforms PandaDoc in secure file transfer and storage capabilities.
3. Tresorit
Tresorit is, at its heart, a file-sharing software based in the cloud that allows for real-time collaboration, e-signatures, and secure email.
The highlight of this platform is its ability to provide a secure space for teams and clients to view and engage with highly secure documents while interfacing with popular email services like Microsoft Outlook or Gmail. Based in Switzerland, Tresorit has built a reputation for its strong security.
Top features
- File management: Allows users to sync devices, sort by file type, work from the mobile app, and search for files, in addition to allowing users to sign documents with a digital signature.
- Collaboration: Teams can share files, work within the same file in real time, track changes, and audit logs.
- Administration: This feature allows for user and role management, reporting, and monitoring.
- Security: The best feature of Tresorit is its highly secure encrypted storage, policy enforcement, and data loss prevention measures.
Pricing
Tresorit offers a 14-day free trial and business, professional, and enterprise plans
- Business Plan: From $19 per user/month
- Professional Plan: From $27.49 per user/month
- Enterprise Plan: Contact sales to discuss
Pros and cons of Tresorit
| ✅ Pros | ❌ Cons |
|---|---|
| Strong security and user-focused privacy | More expensive than other cloud storage services |
| Analytics and tracking tools | Slow to sync |
| Collaborative elements |
Tresorit vs ShareFile
Tresorit provides end-to-end encrypted file sharing, making it a great choice for teams prioritizing security, much like ShareFile. However, Tresorit lacks ShareFile’s extensive business integrations and broader workflow tools.
4. Box
Box is much like Tresorit in its ability to offer content management, collaboration, and file sharing, including document signing in real time, creating a seamless workflow.
Box wins with its clientele because of its AI-powered platform that helps users manage multiple files across workspaces and portals from within a team or as a client. Leveraging AI also allows users to summarize documents and generate new content based on existing stored data.
Essentially, users can upload unstructured data, and Box’s AI platform will provide insights and new perspectives.
Top features
- Easy document sharing: Users can share docs and close deals faster with e-signatures.
- Collaboration: Teams can work together using comments and task sharing on the application without having to switch over to email or another messaging system.
- Integrations: Box lets companies integrate with Outlook, Microsoft Office 365, Google Docs, and more.
- Workflow automation: The AI-powered platform automates repetitive tasks, streamlines data, and allows users to assign tasks to the app.
Pricing
Box offers a 14-day free trial and business, business plus, enterprise, and enterprise plus plans
- Business Plan: From $15 per user/month
- Business Plus Plan: From $25 per user/month
- Enterprise Plan: From $35 per user/month
- Enterprise Plus Plan: From $50 per user/month
Pros and cons of Box
| ✅ Pros | ❌ Cons |
|---|---|
| Unlimited storage and user accounts | External collaborators have limited editing access |
| Canvas whiteboarding tool | Slow account navigation |
| Strong security |
Box vs ShareFile
Box offers a comprehensive cloud content management platform, with advanced collaboration and app integrations, surpassing ShareFile in scalability for enterprise workflows. ShareFile’s strengths lie in its simplicity and secure file-sharing tools tailored for small to medium-sized businesses.
5. Egnyte
Another cloud-based storage software application that prides itself on leveraging AI-powered insights, Egnyte will store, manage, and provide feedback on your company data files.
The highlight of Egnyte is its ability to provide industry-specific solutions by empowering teams across industries with specialized solutions.
Egnyte is designed specifically for teams from architecture, engineering, construction, operations, life sciences, and financial services.
Top features
- PDF annotation: Team members can make comments and notes in docs during the signing process.
- Task manager: Everyone with access can manage tasks within the document, including when the docs are signed and by whom.
- Editing: Users can make changes to the document up until the point the final signatures are in place and the contract is closed.
- Secure file sharing and storage: Advanced encryption and role-based permissions ensure secure collaboration across teams.
- Data Loss Prevention (DLP): Built-in DLP features to identify, monitor, and protect sensitive data
Pricing
Egnyte offers a 15-day free trial and business, enterprise lite, and enterprise plans.
- Business Plan: From $20 per user/month
- Enterprise Lite Plan: From $38 per user/month
- Enterprise Plan: Contact a sales associate for a custom quote
Pros and cons of Egnyte
| ✅ Pros | ❌ Cons |
|---|---|
| Customization options | No private encryption |
| Third-party integrations | Not suitable for individuals or small businesses |
| Strong security | Expensive upgrades |
Egnyte vs ShareFile
Egnyte combines secure file sharing with content governance, making it ideal for industries with strict compliance needs. While ShareFile shares this focus on security, Egnyte goes further with advanced data governance and hybrid cloud options.
6. Adobe Acrobat Sign
Adobe Acrobat offers a full range of services, not the least of which is the ability to e-sign documents and manage your PDFs. You can create, access, and send docs from anywhere, and your clients can sign and return those docs from anywhere as well.
Adobe Acrobat Sign is also extremely mobile-friendly. Users can scan and upload PDFs using the free scan feature.
Top features
- E-signatures: It’s a basic but powerful service to be able to collect and send electronic signatures through their mobile devices.
- Document management: Track and manage agreements, track changes, audit logs, and store signed docs.
- Templates: One of the few software services that offers templates of US Government forms requiring signatures.
- Workflow automation: Automate multi-step approval processes with customizable workflows and tracking.
- Customizable branding: Add logos, colors, and messages to create a consistent, professional experience for recipients.
Pricing
Adobe Acrobat Sign offers a 14-day free trial only for upgraded individual and business plans.
- Individual Acrobat Standard Plan: From $12.99 per user/month
- Individual Acrobat Pro Plan: From $19.99 per user/month
- Business Acrobat Standard Plan: From $14.99 per user/month
- Business Acrobat Pro Plan: From $23.99 per user/month
Pros and cons of Adobe Acrobat Sign
| ✅ Pros | ❌ Cons |
|---|---|
| Easy-to-use | Users need to keep software up-to-date |
| Intuitive | Users need to use anti-virus software |
| Mobile-friendly | Difficult to collaborate |
Adobe Acrobat Sign vs ShareFile
Adobe Acrobat Sign specializes in e-signature and PDF document workflows, providing tools for legal and approval processes that ShareFile lacks. However, ShareFile’s robust file-sharing and storage features give it an edge for secure collaboration.
7. GetAccept
GetAccept has designed a Digital Sales Room where users can create a proposal from templates or scratch, sync content with their CRMs, and send documents to clients for collaboration and e-signatures.
GetAccept offers features like SalesScreen, DivideBuy, and Satchel, which allows users to create a signing sequence within a secure, encrypted digital space. Users can also get real-time insights and make signing quick and easy for clients.
Top Features
- Proposals and contracts at scale: Users can create and share proposals and contracts for smaller or larger projects and packages.
- Mutual action plan: Teams can collaborate within a seamless workflow and communicate with their clients throughout the process.
- Notifications and reminders: Once the proposal is sent out, users can track client engagement through notifications and reminders automatically sent by the software system. You’ll know as soon as your client signs!
- E-Signature functionality: Legally binding e-signatures with a seamless, mobile-friendly signing experience.
- Live Chat for Recipients: Allow recipients to ask questions or clarify details directly within the document interface, fostering faster decision-making.
Pricing
- E-sign Plan: From $25 per user/month
- Professional Plan: From $49 per user/month
- Enterprise Plan: Call an agent for a custom quote
Pros and cons of GetAccept
| ✅ Pros | ❌ Cons |
|---|---|
| Fast document signing | Limited CRM integrations |
| Easy-to-use | Manual proposal creation |
| Video capabilities | CRM sync issues |
GetAccept vs ShareFile
GetAccept combines e-signatures, document tracking, and sales enablement features, which cater more to sales teams than ShareFile’s broader file-sharing use case. ShareFile is a better fit for secure document exchange rather than sales-focused workflows.
8. Docusign
One of the premier cloud-based document signing services, Docusign offers data storage and management, intelligent agreement management, and contract lifecycle management, all in one platform.
Docusign’s highlight is that it allows users to automate workflows, validate data, and verify signatures in the digital space.
Top features
- Responsive signing: Users can sign their docs from anywhere, even a mobile device.
- Send, sign, and track: Docusign prides itself on making the e-signature process quick and easy for its users.
- Encryption and tamper evident: Users can feel secure in their documents with Docusign.
- Cloud storage integration: Users can store docs in cloud services like Google and Microsoft.
- Robust security and compliance: End-to-end encryption, multi-factor authentication, and compliance with global standards like GDPR, HIPAA, and eIDAS.
Pricing
Docusign offers a 30-day free trial and a demo.
- Free account for users to send up to three documents for signatures, download agreements from email, and add a signature.Docusign vs ShareFile
Docusign is a leader in electronic signatures, offering unparalleled reliability for contract management, whereas ShareFile emphasizes secure document sharing and storage. If you need extensive e-signature tools, Docusign is superior, but ShareFile is better for file transfer needs.
- Personal Plan: From $10 USD per user/month
- Standard Plan: $25 USD per user/month
- Business Pro: $40 USD per user/month
- Enhanced Plans: Customize an e-signature or IAM plan, call for a quote
Pros and cons of Docusign
| ✅ Pros | ❌ Cons |
|---|---|
| Fast document signing | Lower-tier plans have limited features |
| Advanced and digital signature tools | Limited document management features |
| Available in multiple languages |
Docusign vs ShareFile
Docusign is a leader in electronic signatures, offering unparalleled reliability for contract management, whereas ShareFile emphasizes secure document sharing and storage. If you need extensive e-signature tools, Docusign is superior, but ShareFile is better for file transfer needs.
9. Dropbox Sign
Dropbox allows users to manage files, integrate with Microsoft Office, and send documents for signatures. It also offers features like Dropbox Replay to reduce feedback back-and-forth, where you can collect videos, images, and audio feedback. All of these features allow for a fastest closing process.
Dropbox also commits to a secure platform.
Top features
- Cloud storage: Users can store their files securely online and access from any device.
- Syncing: Users can sync files and data across devices and platforms.
- File sharing: Dropbox allows users to send large files to anyone as well as send links for sharing in emails or texts.
- Audit Trail for compliance: Maintain detailed records of document activity, including timestamps and recipient actions, for full transparency and compliance.
- Mobile accessibility: Sign and manage documents on the go with a mobile-friendly app for iOS and Android.
Pricing
Dropbox offers a 30-day free trial and a demo.
- Free account for basic services
- Plus Plan: From $9.99 USD per user/month
- Essentials Plan: $16.58 USD per user/month
- Business Plan: $15 USD per user/month
- Business Plus Plan: $24 USD per user/month
- Enterprise: Call for a quote
Pros and cons of Dropbox Sign
| ✅ Pros | ❌ Cons |
|---|---|
| Easy-to-use on all devices and OS | Limited storage in the free plan |
| Automatic file backup | Expensive for upgraded plans |
| Offline access for paid users | Limited search capabilities |
Dropbox Sign vs ShareFile
Dropbox Sign, formerly HelloSign, simplifies e-signature workflows with seamless integration into the Dropbox ecosystem, which ShareFile lacks. While ShareFile excels in advanced security for file sharing, Dropbox Sign focuses more on document approval processes.
10. Revver
Revver redefines categories by digitizing and automating document-dependent work. The platform offers efficient and accelerated cycle times, improved security, compliance, and governance.
This platform works for businesses across industries, helping businesses onboard new clients, manage and automate two-way documents, and share files within the team and clients.
Top features
- Cloud storage: Users have access to up to 20 TB of storage.
- Security: Revver provides users with built-in security features like encryption, access control, and version control.
- Collaboration tools: Users can upload links and interact within the team and with clients.
- Advanced search capabilities: Quickly locate documents using powerful search functionality, including metadata, keywords, and full-text search.
- Customizable workflows: Tailor workflows to match your organization’s unique processes for efficiency and consistency.
Pricing
Revver requires potential subscribers to contact their sales team to get customized pricing plans.
Pros and cons of Revver
| ✅ Pros | ❌ Cons |
|---|---|
| Huge amount of storage | No free trial |
| User-friendly and intuitive | Mobile app glitchy |
| Strong integrations |
Revver vs ShareFile
Revver specializes in document management with advanced workflow automation, offering a more comprehensive system for organizing and tracking documents compared to ShareFile. However, ShareFile’s emphasis on secure file sharing makes it a better option for businesses with stringent data protection needs.
Found the best ShareFile alternative?
While ShareFile is a reliable choice for secure file sharing and storage, it may not meet every business's unique needs. Fortunately, there are plenty of alternatives offering diverse features, from advanced document tracking and interactive proposals to enhanced compliance and e-signature workflows. Tools like Qwilr and GetAccept excel in creating engaging sales documents, while Tresorit and Egnyte provide robust security for businesses with stringent compliance requirements. For those seeking seamless collaboration and integrations, platforms like Box, Dropbox Sign, and Docusign offer excellent options.
The best ShareFile alternative depends on your specific goals and workflow priorities. Whether you need interactive document creation, stronger security, or streamlined automation, there’s a solution tailored to your needs. Explore these tools through free trials or demos to find the perfect fit for your team and take your business collaboration to the next level.
If you’re ready to try Qwilr, contact us today for a demo.
About the author
Dusty Martin|Revenue Operations Manager, Qwilr
Dusty is Qwilr's Revenue Operations Manager, working with a distributed sales team to drive revenue in the most efficient way possible.
